East Tennessee Leadership NMA Chapter

Regular membership is extended to employees of organizations in the East Tennessee region who are: (Revised 4/05)


	East Tennessee Leadership Chapter The National Management Association Developing the Leader in You!

committed to the ideals represented by the values of an East Tennessee regional organization;
leaders or managers of people, programs, or functions or interested in leadership;
retired employees of an East Tennessee regional organization.

Section 2: Admission to Membership

Any person desiring membership in the chapter shall submit to the Membership Committee a properly completed application form accompanied by the dues for the current fiscal year and an initiation fee, when applicable.

Section 3: Acknowledgment of Membership

Upon recommendation of acceptance of the application by the Membership Committee, the secretary shall notify the applicant of his or her status.

Section 4: Resignations

Anyone who voluntarily resigns and reapplies for admission shall become a member again only upon approval of the Membership Committee.

Article II

Eligibility of Officers and Directors

Section 1: Secretary and Treasurer

Any candidate for these positions shall have been a member of the chapter for one year before taking office and shall not be a concurrent member of the board of directors.

Section 2: President and Vice President (President-Elect)

Any candidate for these positions shall have been a member of the chapter for two years before taking office, and shall have been a director, officer, and/or committee chairperson for one year before taking office. The vice president shall not be a concurrent member of the board of directors.

Section 3: Director

The director shall have been a member of the chapter for one year before taking office as a director and shall not serve as a vice president, secretary, treasurer or standing committee chairman during his or her term as director.

Section 4: Chairperson of the Board

The chairperson will be elected by the board of directors three months prior to the start of the administrative year from among those directors who will be starting the second year of their two-year terms. The chairperson assumes office at the first board meeting of the administrative year. The president is not eligible to be the concurrent chairperson of the board.

Section 5: Succession of Office

A vice president shall be elected to serve a twelve month term. Upon completion of that term he/she shall assume the office of chapter president for the immediately following twelve month term. Upon the expiration of his/her presidency the incumbent shall serve for a period of one year as a member of the board of directors with full voting rights.

After serving a full twelve month term, no officer may succeed himself or herself in the same office.

Article III

Dues

Section 1: Annual Dues

Annual dues for all members shall be established by the board of directors at least sixty days prior to the beginning of the administrative year and shall be payable in advance. This amount shall include dues in the National Management Association.

Schedule of dues upon entry in the chapter shall be as follows: (Revised 2/16/95)

Payment of dues for current or former members shall be at the full yearly amount.
Payment of dues for new members shall be determined by the date the member's name is submitted to the National Management Association.

The chapter shall pay the National New Member Registration Fee required by the National Management Association. The board of directors may optionally establish an initiation fee for entry into the chapter. The amount of this optional fee shall be set by the board of directors when the dues are established for the following administrative year. The optional initiation fee shall be used to offset all or part of the National New Member Registration Fee.

Article IV

Duties of Officers and Board of Directors

Section 1: Chairperson of the Board

The chairperson of the board shall call and preside at all meetings of the board of directors. He or she shall communicate to the president the policies and actions of the board.

Section 2: Board of Directors

Serve as the policy making body of the organization.
Set immediate goals for the current administrative year, and long-range plans and goals for future development.
Select and direct the chairperson and members of the nominating committee.
Appoint a committee for the annual review of the books.
Serve as an evaluation committee to report on membership, programs and other activities.
Continuously monitor activities in the chapter to assure that board policies are being observed.
Serve as the finance committee.

The board of directors may cause the removal and replacement of a director or officer for failure to fulfill his/her responsibilities upon a two-thirds vote of the entire board.

Section 3: President

Be responsible to the board of directors for the satisfactory operation of the chapter in accordance with the constitution and bylaws established by the board.
Establish organizational structure and staff it.
Preside at all regular and special membership meetings of the chapter.
With the secretary, sign all written contracts of the chapter as authorized by the board of directors.
Appoint chairperson of all standing and special committees except those reserved for the board.
Approve and sign authorized disbursements in the Treasurer's absence. (Revised 2/16/95)
Provide support to the chapter Treasurer to assure the timely preparation of a draft annual chapter budget for submission to the board of directors. (Revised 2/16/95)

Section 4: Vice President

In the absence of the president, perform the duties of the president.
Provide leadership and direction of those leaders reporting to him/her. Automatically succeed the chapter president upon completion of his/her term in office.

Section 5: Secretary

With the president, sign all written contracts as authorized by the board of directors.
Provide leadership and direction to the awards chairperson.
Take minutes of the board of directors meetings and send copies to National Headquarters and the Regional manager.
Maintain membership records.
Prepare and distribute membership renewal notices.
Maintain master chapter calendar of events.
Prepare and submit all required reports/correspondence to National Headquarters.
Prepare and distribute correspondence on membership matters as routinely required or directed by the president.
Perform such other duties pertaining to his/her office as may be designated by the president.

Section 6: Treasurer

Collect all membership dues and fees (e.g. initiation).
Approve and sign authorized disbursements.
Maintain all fiscal records.
Report to the president and/or board of directors as required on fiscal status/chapter solvency.
Coordinate with the chapter President the preparation of a draft annual chapter budget for submission to the board of directors. The Treasurer shall present the draft budget for consideration to the board of directors no later than August of the new administrative year. (Revised 2/16/95)
Prepare and submit tax forms as required in accordance with the tax status of the chapter. The Treasurer shall perform an end of the year evaluation against the current tax law and document the results in the June Monthly Financial Report. (Revised 2/22/01).

Article V

Committees

Section 1: Committee Membership

All appointments of members to standing committees shall be made by the chairperson of the committee in consultation with the chapter president except as provided in the constitution. All appointments of members to special committees shall be made by the chairperson of the committee unless previously designated by the president, reserved for the board of directors or as provided in the constitution.

Section 2: Standing Committees

Program Committees - Plan, organize, and execute all phases of programs for each regular membership meeting.
Professional Development Committee - Determine the professional development needs of the membership, and plan a program of management development activities, aside from the general membership meetings.
Membership Committee - Promote attendance at meetings and other activities of the chapter, and recruit new members for the chapter, and assist in the formation of new chapters.
Awards Committee - Establish, promote, and select recipients for appropriate awards.
Public Relations Committee - Keep the public informed of the activities of the chapter, and be responsible for internal publicity and publications.
Finance Committee - The board of directors shall serve as a finance committee with responsibility for approval of the annual budget. All expenditures within budget are subject to approval of the official responsible. Any expenditures over chapter budget must be approved by the board.

Article VI

Vacancies of Office

Section 1: Appointments

If a vacancy occurs in a directorship during the year, the board of directors shall appoint a qualified member to serve for the balance of the year. The remainder of the vacated term, if any, shall be filled by a short-term director elected at the next annual election following the vacancy. If a vacancy occurs in an officership during the year, the board of directors shall appoint a qualified member to serve the balance of the year.

Article VII

Nominating and Election Procedures

Section 1: The Nominating Committee

The chairperson of the board shall appoint a nominating committee, comprised of three members. None of the committee shall be a director or officer or a candidate for office. The names of those serving on the committee shall be announced at a general membership meeting, at least two months before election.

Section 2: Committee Instructions

The committee shall nominate candidates for all directors and appropriate officers whose terms are expiring. The list of candidates selected by the nominating committee shall be submitted to the membership at a regular meeting one month in advance of election. Additional nominations may be made from the floor upon recognition from the chair. Such nominees must meet eligibility requirements stated in Article II.

Section 3: Procedures and Time of Election

Election of officers and directors shall be held at a regular general meeting two months in advance of the start of the administrative year. Mail ballots may be used but must be returned in time for tabulation at the election meeting. Those received after that date shall be null and void.

Article VIII

Meetings

Section 1: Membership Meeting

Section 2: Annual Meeting

This meeting shall be the last regular meeting of the administrative year and will be preliminary to transact business needing approval of the membership. All annual reports will be submitted to the president prior to the meeting. The installation meeting for the following administrative year may be combined with this meeting. (Revised 2/16/95)

Section 3: Installation Meeting

This meeting shall be held no later than the first meeting of the administrative year. Installation of directors and officers will be held. (Revised 2/16/95)

Section 4: Special Meetings

Special meetings may be called for specific purposes. No other business may be transacted at such meetings. Special meetings may be called by the president, a majority of the board of directors, or two-thirds of the membership. The membership must be given ten days advance notice before the meeting.

Section 5: Board of Directors Meeting

There will be at least six board meetings annually. Special meeting dates for the board, in lieu of or in addition to the above, shall be decided by the board. Others may be invited to attend board meetings as appropriate in a non-voting capacity.

Section 6: Officer/Committee Chairperson Meetings

Working meetings for the chapter officers and committee chairpersons shall be called at the discretion of the chapter president.

Article IX

Bylaws Changes

Section 1:

The bylaws may be amended by a two-thirds majority vote of the board of directors.

Section 2:

Any proposal for amendments to the bylaws must be presented in writing to the board of directors thirty days in advance.

Section 3:

The board of directors may waive specific requirements of these bylaws in specific instances by two-thirds vote.

Section 4:

Board of directors action in accordance with sections 1 or 3 above shall be reported to the members at the first general membership meeting following such action.

Chapter Handbook

Bylaws

Article I

Membership

Section 1: Eligibility